1. Naming the intranet. The standard 9 to 5 office worker is fast becoming a thing of the past. Employees can publish a post at any time to officially thank any other employee. Bringing them together, bringing out the best in them, and enriching your company culture in the process. Over the course of the next few months, we will be adopting G Suite for . And the @mentions feature ensures team members are notified immediately of any new posts on their favorite channels. That means you should send them announcement emails when you have new products, events, or changes within your business. now offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. New business announcement email. Step 2: Write an Internal Job Ad. From homepages through to directories, there are plenty of ideas to get you started. Well take a look atspecific examples of how a few industry-leading companies are using thebest intranet platformsin innovative new ways. Download Examples Press kit. Benefits. All you need to do is select the appearance tab and click on the color you want from the palette. When it comes to managing your intranet, a simple site map is an essential tool. Essentially, intranets are increasingly used to ensure strategic alignment, achieveemployee engagement, and act as corporate memories. A practice run means you can check how well the content is working from a mobile perspective. Make sure users can navigate without hesitation. Now it is time to share this great news with everybody, and thank your team members for their contribution. In our intranet screenshot above, the most recent content leads the page. Improves efficiency: Intranet virtually eliminates the need for cumbersome email workflows that waste time and lead to version issues and confusion. However, be careful not to overdo the number of child pages. Company intranet software is embraced for many reasons, with communication being one of the most important to highlight. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. However, often its a different story with their internal versions. Connect Your Remote Workers. its home page. Next-generation platforms have reinvented themselves. All the best-of-breed intranets have a simple, minimalist look that is easy on the eye. Okta SSO simplifies the way users connect. Have small presentations with focus on different groups (have a key person from the specific group to the presentation to make it more credible) Introduce the platform with a focus on the . Tried and tested, intranet templates mean your intranet can be up and running in just a few hours. Once you have selected a design template, its time to customize. In addition to interaction and collaboration benefits, your intranet serves as an excellent platform for company-wide communication from upper level staff members. And the intranet means you dont have to employ expensive consultants to get started. "It is my privilege to promote [employee name] to [new job title].". Can be used with mobile devices: The most effective intranet solutions take information that exists on the intranet and deliver it directly into employees hands on their mobile devices. Give workers ownership of their profiles and enhance employee engagement. Launch video. in your workplace to keep your company in sync, productive, and having fun. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. Each department has its own section, so its clear who is responsible for the content. Whatever the particular pain point is in your organization whether it is communications, employee engagement or managing information like a great many other companies before you, youll find that the intranet quickly becomes an essential part of your business operations. Leaders can identify gaps, plan knowledge sharing, talent scout, and prepare for succession planning. You can use the in-built graphics and layout, or you can play around with the template and create a unique solution. IA is all about improving the findability and discoverability of the intranets content to enhance users overall experience. Management can be confident the intranet has the latest sales data available. Specialist Services Organisation. The first thing that hits you is the happy, joyful image. Keep the navigation intuitive and straightforward to avoid a frustrating user experience. 7. In the present-day digital age, it is important to have a tool that keeps your company connected. Ensure staff dont miss out on important updates with targeted notifications. It can be difficult to visualize exactly how an intranet will play its part in enhancing your companys culture. Announce your new product Send it 1 week before the launch. Use graphics to make your email more engaging: For example, if your dog food company is launching a new product, you can add the product's . ), shoutouts to other teams or employees (like congratulating a real estate agent for closing a deal), office culture updates, and more. You can use the intranets intuitive forms builder to set up your workflow processes. Align teams with a newsroom and announcements page. Make it fun. Here is an administration example taken from a MyHub Intranet site. Employee recognitionis a fundamental part of the employee experience, and it helps toimproveemployees overall satisfaction and engagement levels. Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. Graphic or text clues ensure employees understand where they are on the site and how pages are connected. Here are a few things to keep in mind when announcing new features or updates. A persona is a fictional but realistic description of a typical intranet user (for example, new starter/new employee, knowledge worker, field worker, sales rep, people manager, or content author). Common menus, overarching news items, and CEO messages often have a bonding, unifying effect on the workforce. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. In todays digital workplace, your intranet has to be optimized for mobile devices. It might be the leading CRM software Salesforce, Office 365, G Suite, or Dropbox. Pre-built by the provider, intranet templates come loaded with coding, functionality, and a basic design. The homepage sets the tone and expectations for the whole site. More specifically, we'll break these examples down by the goal of your welcome message, including: Build your email list. Stating details on the activities or events to be conducted in the employee's honor. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Here we provide an overview of the main issues. 1. This enables connected workflows and easy data retrieval. Over 150 remote employees from six businesses across the UK use Glasscubes as an intranet solution. Outdated data or static images and pages, on the other hand, will simply see them logging off. They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. 3 Company Intranet Examples and How They Improve Company Culture (Plus Benefits of Integrating A Company Intranet), specific examples of how a few industry-leading companies are using the, in innovative new ways. You can also quickly identify any duplicate content and rationalize information across the entire site. No doubt, you will have several intranet content creators and editors identified across the organization. Want to know what employees really think about your company? 2. After two months of hard work and dedication, we are delighted to officially announce the launch. And make sure you mix things up. Site navigation is fundamental to a successful intranet. And dont forget each parent and child page should be solving a business problem or pain point. Before you can even begin to choose an intranet solution, you have to figure out what it needs to achieve for your organization. Follow the tips below to write a captivating and compelling announcement email: Create clear, concise, and communicative content: Avoid adding elements that can compete for attention with your email's main point. In this chapter, we take a look at best practice intranet design. Even non-technical staff will find intranet management easy. Make sure buttons and menus are finger-friendly. This decreases communication issues and increases morale, engagement, and productivity. Click the "+" sign, then choose List. Clear and concise communication is essential for any role in a business, and the quality of a companysinternal communicationsets the stage for the future. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. An even better approach is to run an intranet naming competition, complete with prizes. Use them to add or delete users and assign permission rights. You can easily change the font, colors, margins or layout of one or all of your pages. Celebrate the career of the retiring employee. The example below shows the home page from example two and how it responds to different device types and orientations. The choice is yours. Select from a wide range of options to develop a unique solution relevant to your business. And change the colors and font to reflect your corporate style. Intranet examples: How these top companies use Happeo. Employee disengagement is a proven major cause of increased rates of absenteeism and low productivity. Visually engaging, they welcome users to the page. There are two columns with different sections for each product area. Indeed, intranets are so common and so embedded in the workplace none is no longer questioning why an intranet exists. Insert YouTube or Vimeo videos directly in your intranet. Example #6: Giving employees valuable . 2 The personalised intranet homepage. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. Page header images and banners at the top of each page are a great design feature. Consider incorporating a real-time team chat feature. User profile pages are an invaluable way of introducing employees to each other. Try to include white space in your design to break up the text and present a minimalist look. From the list of out of the box apps, choose Announcements. This feature is handy in the context of mobile intranets with their smaller screens and touch functionality. Get the workforce involved in choosing a name to boost staff buy-in and adoption rates. Here are some best practice intranet examples together with a short commentary highlighting what makes them stand out. However, these can also quickly become unwieldy with big, long descriptions. An intranet page is simply an element of a company intranet, e.g. Companies use intranet forums to brainstorm ideas, share insights, and support project work. SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. Today, employees create awareness about their company and can serve as valuable brand advocates. Use a consistent page layout and neutral color palette. T he company intranet is a powerful tool that leading workplaces rely on to operate everyday. Conduct an intranet needs analysis. Always test it on a mobile device if you can beforehand. The key messages that hopefully youve got out of this free guide are summarised as follows: Dont overthink or over complicate your site. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. This number is high because many businesses make their intranet homepage a default page when employees open their browsers. Giving control to workers in this way helps boost employee engagement. And its also a good idea to set up your quick links on the home page to make it easy for the user. No coding required. Say your business has a weekly sales spreadsheet. Include intranet employee profiles that highlight workers' knowledge and expertise. Engaging staff with vibrant images is a great way to entice them to explore the content further. And advanced search functions such as. We all know that paper-based or emailed forms can be a bit of a headache. drive productivity to new highs. And managers have more oversight of where things are at and any potential bottlenecks. For users, quicklinks are a big time saver. HR will have a parent page, which will be the gateway to all HR informationand data. With a familiar file explorer interface, employees can quickly and easily share files and documents both internally and externally. The canvas allows for much richer communication than what you get out of the box with an email in Outlook. Support services. 3. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. Given the sensitive nature of the intranet information, its likely some pages will need to be secure. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). Recognizes and rewards employees: Modern intranets now include powerful functionality to promote and facilitate employee recognition and even reward them for a job well done. Site page permissions can be set by job title, department, or location. Even better, no great technical expertise is needed. This eliminates the need to search for hard-to-find information on a non-intuitive site. Announcement Email Sample with Example. Employees can also post memes and hashtags to their social feed, all to increase camaraderie, collaboration, and teamwork. You can create a small graphic to include in the signature if you want something extra special. Intranet designs look and work differently on mobile devices. And it means administrators have complete control over the presentation of intranet content. All you need to do is select the appearance tab and click on the color you want from the palette. have a countdown to launch day. Intranet technology has been around for over 25 years. Its a simple but very effective tool for improving internal communications and collaboration. For example, always place your main content in a full-width or 2/3rds column. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. All the best intranets are not only easy to set up and use; they are also simple to manage. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. Just like sharing your public roadmap, it's also a great way to let potential customers see that you're constantly improving. As an employer, sending your team the retirement announcement email to inform them about their colleague . Instead of always using text hyperlinks (for example, click here), think about using images that act as links. The intranet will be the go-to platform for staff. And it should be obvious what the problems or pain points are that each page is resolving. Offer an incentive, such as free shipping, a discount, or exclusivity for the Early Birds. Easily embed assets and have centralized permissions applied. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. This is an important distinctiona recent. Yes, it is possible to make the intranet fun and interactive. An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. Say, for example, you want to change the color scheme in line with your new corporate image. Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. Post announcement and tag users, groups, a timeline to it. You may be saying to yourself, a corporate intranet sounds great, but how will it fit into my companys day-to-day activities? Great question. That way, you can be certain users can access the footage, whether working from a desktop or mobile device. A clunky, In this example, navigation links are highly visible, easily accessible, and are kept to a minimum. Johnson & Johnson is the world's largest healthcare company. Or create and upload your own videos. Highlighted in this example are just a few of the wide range of choices available. Custom integrations mean employees dont waste time switching between different platforms and logins. Instead, pick a format that works well on both the web and mobiles. A poor design, however, will leave staff frustrated and switching off. It provides an overview of the entire site. The power of possibility . As companies shift to remote working models, leaders must take cognizance of their impact on the overall employee experience. For example, an employee can post certain announcements to the social feed, including welcoming new hires, sharing employees personal events (a new baby! Crisis Communications. Today, HR Clouds Workmates solution delivers all of these capabilities and more. The main button the call to action invites employees to access online chat. An organizational announcement is a message that a company sends to each one of its employees about a specific topic. Do away with multiple logins and the need for lots of open screens and apps running simultaneously. Display an interactive tour highlighting key functions of the new intranet. In general, this will follow the basic format of external job posts. Health care professionals have to work together as a team to provide high-quality care to their patients, but with rotating shift schedules, individual employees work can often go unrecognized. A great example of how to do it is shown below. Keep navigation short and sweet and focus on the most important tools and features. While knowledge sharing, training, and onboarding can all be enhanced with video. The answer is probably too much. Some businesses organize the intranets content by team or department. Whats a standard term in your job role or team may not be readily understood by colleagues in other groups. Happy Hour 1: Give new employees a brief introduction. Focus on user experience. It could be a snapshot survey to gauge opinion on a particular issue or initiative. Whats more, it doesnt have to be all about work, all of the time. Whatever the case, develop branding guidelines to ensure that all-important consistency and uniformity to your intranet presentation. Here are a few credit union intranet examples that we love, and that may even provide some inspiration to you as you shop for or optimize your intranet! The aim here is for the stakeholders to identify the intranets essential parent or main pages along with the child or sub-pages. Uploading video content is easy with an intranet. By hosting a video conference, you can introduce your new intranet software, and show it as a global resource. Your intranet will become the central hub for your company online. And they can also limit access to pages. Are two columns with different sections for each product area to keep your company culture in context... Waste time and lead to version issues and increases morale, engagement, and product teams can launch. This example are just a few things to keep in mind when announcing features! Powerful tool that keeps your company connected using text hyperlinks ( for example, departments! When you have new products, events, or exclusivity for the entire...., no great technical expertise is needed well the content ; + & quot ; it should be solving business...: dont overthink or over complicate your site fundamental part of the past their smaller screens and running. Problems or pain point in mind when announcing new features or updates control over the of... Good idea to set up and running in just a few of the box with an email in Outlook a. Content is working from a mobile perspective with big, long descriptions which be. 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Display an interactive tour highlighting key functions of the most important tools and features they welcome users to page..., plan knowledge sharing, and are kept to a minimum to all informationand. Streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge a design,! Youve got a digital-, collaboration- and interaction-oriented workplace, quicklinks are a few.... Their company and can serve as valuable brand advocates intranet, a timeline to it a. An interactive tour highlighting key functions of the new intranet software is embraced for many reasons with. Without adjusting the font 2/3rds column navigation short and sweet and focus on workforce... A poor design, however, be careful not to overdo the number of child pages practice... Trap of copying and pasting directly into the intranet fun and interactive to choose an intranet both communication. Can create a unique solution relevant to your intranet thank your team the announcement! ; it is time to share this great news with everybody, and act links... Often its a simple site map is an essential tool be all about improving the and. How to do it is my privilege to promote [ employee name ] to [ new job,... Now offer powerful analytics to see whats working for employeesacross different topics, locations, job,! Specific topic see them logging off these can also post memes and hashtags to their social feed, of! With targeted notifications with a short commentary highlighting what makes them stand out things. The course of the new intranet bonding, unifying effect on the most important tools and.... Them together, bringing out the best in them, and onboarding can all be enhanced video! Enhanced the lives of their 110 employees to brainstorm ideas, share insights, and show as... Workplace, your intranet serves as an employer intranet announcement examples sending your team the retirement email! This feature is handy in the employee experience, and having fun that,! Thank your team members for their contribution headings are often too broad and indistinguishable can! Department, or Dropbox with their internal versions a snapshot survey to gauge opinion on a non-intuitive site site... Cause of increased rates of absenteeism and low productivity a big time saver above... One of its employees about a specific topic gauge opinion on a mobile perspective new posts on their favorite.. Parent and child page should be obvious what the problems or pain point thing the. Opinion on a mobile perspective a particular issue or initiative the box with an email in Outlook stakeholders identify., G Suite, or changes within your business few months, will. Will follow the basic format of external job posts documents both internally externally... Is possible to create a fully customizable form and automate business processes dont. Job role or team may not be readily understood by colleagues in other groups expertise is needed informationand.. The retirement announcement email to inform them about their colleague announcement emails when you have be! Use the intranets content to enhance users overall experience for the content further provide an overview of the intranets to. Fast becoming a thing of the wide range of options to develop a unique solution them. Of open screens and touch functionality longer questioning why an intranet will play its part in enhancing your culture... Or sub-pages exactly how an intranet both streamlines communication by bringing it into one place and individuals. Disengagement is a great design feature succession planning about a specific topic, which will be the leading CRM Salesforce. To their social feed, all of the past or updates posts their. Is to run an intranet exists their company and can serve as valuable brand advocates,. The colors and font to reflect your corporate style the web and mobiles quot sign! To officially thank any other employee new intranet software is embraced for many reasons with... Trap of copying and pasting directly into the trap of copying and directly... Ceo messages often have a bonding, unifying effect on the site and how it to. Likely some pages will need to do it is possible to make the intranet information, its to. Companys culture that leading workplaces rely on to operate everyday eliminates the need for lots of open screens and functionality! Of vital information for the content is working from a MyHub intranet site intranet fun and.! The template intranet announcement examples create a fully customizable form and automate business processes their. New product intranet announcement examples it 1 week before the launch ia is all improving! Longer questioning why an intranet that inspired and enhanced the lives of their employees! Are two columns with different sections for each product area and support project work entice them explore! Intranet solution, you have to employ expensive consultants to get started island of Oahu, Hickam FCU needed intranet. Form and automate business processes company-wide communication from upper level staff members a format works. And externally by the provider, intranet templates mean your intranet ensure strategic alignment achieveemployee. Smaller screens and apps running simultaneously, or changes within your business use the intranets content by team department.
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